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#Mail merge labels from excel having 0 update#
#Mail merge labels from excel having 0 code#
#Mail merge labels from excel having 0 zip#

The following screen demonstrates that the layout of the first label has been duplicated in every label. Now click on "Update labels" in the "Mailings" menu. When complete, the result should resemble the example below. Repeat this process until all items have been inserted into the first record. Now "ITEM2" appears beneath "ITEM1" in the first record. This time, highlight "ITEM2" and select "Insert" and "Close." "" now appears on the first line of the first record (see example below.) The cursor should be to the right of "ITEM1." Hit ENTER to move to the next line and then click on "Insert Merge Field" again. Make sure that "ITEM1" is highlighted and select "Insert" and then "Close." Keep the default "Database Fields" selected. In order to properly format the data from the Excel spreadsheet in the labels, click on "Insert Merge Field" in the "Write & Insert Fields" submenu. Next go to the location on your computer or network drive where the label file was saved (in the example below, the computer desktop). Next, from the "Mailings" menu, choose "Select Recipients" and "Use Existing List." The "Select Data Source" dialog box is now displayed. Some labels may be too small for a four or five line address to fit properly. When choosing label size and shape, keep in mind the number of lines which will be displayed. Select the type of printer and labels you wish to use. The label options dialog box is now displayed.

Now open Microsoft Word, click the "Mailings" tab, then "Start Mail Merge" and "Labels." Once you have specified a location and name, hit "Save" and close Excel. At this point, you can choose where to save the file and assign a different name if you wish. In Excel, click the Office Button (in the top left corner) and choose "Save As" and "Excel Workbook." A dialog box will open. Once the file has been saved to your computer, open it using Excel. In the screen below, for example, the file is saved to the user's computer desktop. Select "Submit" and then "Save" to save the file to the desired location on your own computer or network drive. The filename may be changed to whatever you wish, but be sure to preserve the. However, KCR only supports label printing using Microsoft® Excel and Microsoft® Word.Ĭhoose the "Save" button and a dialog box will appear with the default filename "Labels.csv" and "comma separated" as the specified file format. Note: Once labels have been generated by and saved to a user's computer, the file may be manipulated and printed using any type of spreadsheet and/or word processing software. The labels will then be displayed, as seen in the example below:

#Mail merge labels from excel having 0 update#

If you do not see the leading zeroes, click into the field and press F9 to update the field.From the Reports submenu, create the desired label type (Follow-up, Patient, etc.).

#Mail merge labels from excel having 0 code#

Click back into the field and press SHIFT + F9 to hide the field code and display the text.

(The default number format uses # signs, which to Excel means, “Don’t put a number in this position if the number is blank or zero.”)

#Mail merge labels from excel having 0 zip#

Click into the field and change it to the following:įormat explanation: I picked five zeroes for the zip code format because a zero in a number format forces Excel to put a number in that position, even if the number is blank or zero.

It will look like this (with Zip_Code being the name of the field):

In the Word document, click into the field with the zip code, and press SHIFT + F9.

Another option is to edit the field codes in Word to make sure all the leading zeroes appear.

However, for a variety of reasons (such as a filtered spreadsheet or a conflict with a printer driver), this doesn’t always work. (See Mail Merge Problem: Leading Zeroes Missing from Zip Codes for instructions.) The best solution to this problem is to change an option in Word that sets up a DDE connection with Excel, and displays the zip code the way it is formatted in Excel, with all leading zeroes.